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In order to cope with the unforeseen circumstances associated with the spread of the COVID-19 corona-virus, all the schools and other educational and vocational training institutions are shifting from conventional to the online learning systems. Due to this pandemic, a number of these institutions have been temporarily closed and are relying on online Learning Management Systems. An LMS is essentially any learning strategy that does not require the need of conducting and maintaining physical classrooms. Governments and other state departments are encouraging to promote online classrooms and training modules in an attempt to control the spread of COVID-19. While there are countless essentials when it comes to pin-point the best learning management system which is integrated with all the features which are a pre-requisite to any effective online training module regardless of the level of training ranging from school level courses to vocational training to promote skilled workers. Mentioned below are some of the crucial features of any Learning Management System to be truly effective in its purpose.

Diversity and Customization

When it comes to effective learning outcomes, the methodology is almost as important as the deliverables. The learning or understanding capability varies from person to person. Not all the students grasp a single concept using a unified teaching methodology. Some learn by reading, some learn by listening and yet others learn by writing about it. A diverse learning management system shall contain the provision to allow the instructors to create their courses for all these learning types. Video lectures, audios, pdf documents and presentations, case studies and recorded webinars are among a few teaching approaches to make an LMS flexible for all.

An effective learning management system shall always be flexible in its organizational properties and permissions should be given to the trainers and professionals to create, organize and manage the content of the training material. A perfect Learning Management System offers a wide range of customizations for the administrators to structure their courses in the best relevant ways to increase ease of learning outcomes from any particular training module.

Social Forums

Since these online learning platforms are meant to provide a substitute for conventional learning, therefore an effective online learning management system shall ensure the continuity of the advantages which the students and learners could entertain themselves with from a conventional learning platform. One of the most important benefits of those physical classrooms is the integration of real-time discussion among all the students or aspirants to involve everyone in the discussion. This strategy answers the questions of individuals but benefits the entire audience present. In order to maintain this discussion-based learning, online learning platforms are integrated with interactive chat boxes the audience of which can be controlled by the administrator of the course. These interactive social platforms let the enrolled users ask questions and discuss the key learning outcomes of any course in a diversified manner.

Testing and Evaluation

Flexible testing and evaluation schemes are very important to track the progress of the students enrolled in any program. This evaluation system also enables the course providers to project the effectiveness of their course content based on the results of the assessments. A perfect Learning Management System offers a wide range of assessment methods such as general quizzes, multiple-choice questions, or case-study based evaluation criteria. All such evaluation options enable the administrators as well as the enrolled students to have just the right idea about the track of their progress into the course at any given time.

Interactive Digital Whiteboard

An interactive digital whiteboard is the staple of any online classroom that supports drawing tool, LaTEX mathematical equations, draw shapes & symbols, save snapshots, and share documents in multiple tabs. These platforms support both the voice as well as video calls for a better interactive session and effective learning outcomes. Multi-screen sharing enables the instructor to monitor and address individual concerns and troubles being faced by students. Content on digital whiteboards can be colour-coded to highlight and prioritize some data over the other. It lets the instructor emphasize important points easily. The screen recording option lets the users get back to the lectures at any point in time when they feel the need to revise them without any conventional hassle of taking an appointment with the professor. A live chatbox on the sideline of a digital whiteboard permits the participants of any lecture to have a real-time community discussion over the topic and register their questions.

It is a matter of crucial importance for any organization to retain and keep intact their new but potential employees and optimize their productivity levels so that the organizational workflow culture can be maintained. However, it is not as simple as it seems and many organizations fail to do so since their employee onboarding system is either non-existent and in some cases, existent but insufficient or obsolete. A well-structured Learning Management System offers internal pieces of training to promote employees and boost their productivity.

Any organizational workforce can be streamlined through an effective employee onboarding system. Private channels of Learning Management Systems contain institutional pieces of training that can be provided to the new aspirants to let them gain knowledge and skillset and enable them to equip and integrate themselves with just the relevant job culture and workforce. With the help of this initial level training to employees, organizations have been observed to save plenty of time and it also enables even the new employees to tackle and work it around even the challenging circumstances from day one. This is one of the very reasons why effective and structured internal training is of vital importance for the success of any organization. Here is a brief highlight of how an initial level of organizational training plays its role in any workplace to cultivate expected outcomes.

An LMS enables organizations to automate their employee onboarding process. Many of the significant HR activities and procedures are streamlined and automated using LMS. A wide range of training material can be sorted out for new employees to seek guidance and clarity to all sorts of ambiguities. The ease of access and availability of this data for everyone poses standardization within the organization. And HR does not need to recreate this data and learning material when it is already integrated within their LMS.

The managers and mentors within an organization can monitor and track the progress of their employees and can easily identify the tough areas for them to ace. It enables them to address just the right and weak areas of their employees and overcome them with the well-directed mentorship. Apart from this, this track of training progress lets the managers notice the ineffective training material and replace them with more useful resources.

Any training module available within the LMS of an organization can be mapped against a set of questions or case studies to project the learning gradient of the employees. This approach enables the recruiters to have a deeper insight into the current skillset of the hired employees and manage subsequent training modules for them accordingly. It further helps to determine the core ability of an individual to fit into any certain role depending upon his responses recorded in evaluation modules of their Learning Management System.

It is without a doubt one of the greatest organizational challenges to retain and engage their employees’ enthusiasm and maintain an output based workplace strategy. With the organization and implementation of skill-based learning modules available within their LMS, the skilled workforce can be retained and upgraded at any time. New and contemporary training modules can be made available for all employees to empower themselves with the latest and requisite skillsets vital for the organization to maintain the outcome-centric culture within.

The progression of digitalization is marked with significant changes in the everyday lifestyle of developed communities. Just like a number of drastic improvisations in all other fields, the world has observed a major technological boom in the field of education as well on all the levels of education. Unlike the conventional approach of attending a class in a physical space, people have moved to prefer online classes with almost as many opportunities to learn and grow as ever. Online education platforms, often known as Learning Management Systems LMSs, offer a wide range of learning opportunities with an uncountable number of courses. There is no limit to the number of courses you can enrol in. The only limit is how hard you yearn to grasp all this knowledge. An online learning management system eliminates the principal barrier and offers the users all the access to the content from all over the world and that too through a single dashboard.

 A completely customizable dashboard offers the users to enrol and track the progress of their registered courses for better mapping of their status with the proceedings of any course. And the catch here is that these learning management systems are not only limited to any particular level of education. Starting from high school courses, one can register for any technical learning module or any other training class such as in-house organizational pieces of training for the onboarding employees. Although there are a number of features ProLS offers on its learning management system, we will highlight some of the major features of this platform which are essential for any online learning platform such as live classes and interactive whiteboard. So let’s start with the whiteboard features of ProLS.

Whiteboards in a traditional classroom have been the main point of interaction between the instructors and aspirants and the same goes true for the virtual eLearning platforms as well. Digital whiteboards are integrated with instant messaging, chat and conferencing features which allow for the aspirants to be entertained within an interactive virtual classroom whereby all the queries of the enrolled users can be addressed in real-time much like they are answered in a conventional classroom. An interactive whiteboard session allows the students to actively participate in the learning journey and grasp an in-depth knowledge and command over a particular learning domain. The whiteboard feature of ProLS enables the instructor to not only demonstrate the impromptu data in writing for the learners but also allows them to enter dedicated formulas and special characters for a better and clear understanding of the enrolled students. It allows the users to create and edit the text or graphics already there on the whiteboard to increase the degree of participation. This type of collaborative learning is one of the best methods for creating a synchronous eLearning environment. The instructor has the liberty to limit the number of students for any online session depending upon the nature of the learning module or registrations. He/she can admit or exit any particular user from an online classroom and in this way, the decorum of the module can be maintained effectively.

ProLS whiteboard extension is one of the most crucial and vital elements of an effective learning management system since virtual learning is not simply about displaying the content with a voice in the background explaining it. Instead, ProLS virtual learning platform offers complete integration of conventional as well as contemporary teaching technologies to take the learning gradient of aspirants over the horizons. In order to achieve this, ProLS LMS comes with a default interactive whiteboard. This digital board allows the instructor to draw freestyle hand-drawn graphics and objects for a better demonstration of the theories. Apart from free-hand graphics, it also supports drawing tools for clearer and time-saving graphics. For instance, one can draw various shapes and symbols such as arrows, lines, pyramids and polygons to create multi-relationship or web diagrams representing connections say between a, b and c factors. This kind of dynamics makes it easy to deliver any type of creative and educational training online. Additionally, the distinction of content on a whiteboard can be achieved by using different colour markers and pointers to distinguish among the confusing or important text. “Colour offers an instantaneous method for conveying meaning and message without words.”

Even when it comes to generating complex mathematical formulae during a lecture, ProLS whiteboard supports it all using the LaTEX math equations tool. One can also save the snapshots of the whiteboard at any moment to save the content for future study or correspondence. It also enables the instructor or trainer to display or share various documents in multiple tabs which is not only time saving but this spontaneous availability of content boosts the understanding of the students or trainees in any enrolled course of their interest. Not just for the students but this multi-tab content display makes it feasible for the instructor to have full control over displaying his presentations and supporting documents all in one place, the whiteboard. The multi-screen sharing option allows the trainers and instructors to monitor the screens of the students in real-time and identify any mistakes/errors the students might be doing. The instructor can easily switch between multiple screens that are colour coded for identification. Since the ground principle or root idea behind online learning management systems is to remove the barriers of time and space to let everyone gain knowledge irrespective of the demographics, the user interface can be customized for language preferences of over 50 human translated languages. It increases the effectiveness of an LMS and extends the domain of learning modules worldwide.

Virtual learning management systems have revolutionized the course of learning journeys at all levels. Unlike the conventional approach of training and teaching by conducting physical classroom sessions, e-learning has created a breakthrough by offering customized training courses to a wide range of individuals ranging from high school students to corporate employees. An effective learning management system entertains the needs of all. Now one can access his/her desirable learning content at merely a registration requiring a few taps from their mobile screens. You can access your modules at any time from anywhere in the world. Such is the length of accessibility of these modern and contemporary learning management systems.

Who can use LMS?

The users of any learning management system can be mainly categorized into two; the trainers and learners. Both the categories of users benefit from LMS equally. The trainers are essentially called administrators when it comes to the categorization of users of any LMS. Now let us highlight how the two types of users play their part in any LMS.

The trainer or the administrator is a very crucial member of any online LMS. They are the individuals or sometimes organizations who devise various courses and ensure the complete course management throughout. They are organizing and refining the effectiveness of courses offered. They plan and schedule the assessments and delivery of the courses along with accessing the evaluations of any course.

The learners, on the other hand, are the front end users of every LMS. The users of this category sign-up and enroll their desired courses on any learning management system. The learners are expected to maintain their virtual presence at their enrolled courses by maintaining their digital attendance. They are also expected to take part in various assessment modules like case studies, online quizzes, submission of assignments, and reports.

As far as the types of customers for any generic LMS are concerned, it attracts a wide range of companies such as large corporate organizations with their internal training modules which their employees have to clear in order to sustain and grow in any multi-national organization. Small and medium businesses also benefit from online learning management systems however the extent of the benefits they extract is proportionate to their resources. An online training platform helps such companies in achieving their goals with limited resources in a short span of time. This ensures the growth of the business and professional development of its employees.

Benefits of a Learning Management System

·         The user-friendly platform of a Learning Management System offers additional flexibility to the learners by accessing them the course content on any device of their choice such as desktop, tablet or mobile device.

·         With the application of virtual and augmented reality in LMS, learners can have a practical field experience whenever it is deemed necessary without having to actually visit the fields. With this level of revolution, the conventional learning approaches will soon become obsolete and online LMS would be the only acceptable and viable learning solution.

·         You can manage the entire training for an organization through one online platform which offers 24/7/365 access to the training content and hence the effectiveness is increased and training outcomes are forever refining.

·         The customized online learning content can be delivered to the learners in a variety of formats such as quizzes, assignments, infographics, video interactions, gamified learning and other user-oriented approaches. This customized learning increases the effectiveness of the modules exponentially since themed based learning is proven to last longer than the conventional monotonous learning approach.

·         With the availability and ease of access to learning and development content and tools, the average staff is encouraged and empowered to equip themselves with the competitive skill set for the success of the organization as well as personal development.

The Online Learning Management System has paved its way into the learning industry and its demand has ever been increasing. An extensive number of organizations and individuals are already switching to modified LMS platforms however there is still a long way to go in revolutionizing the conventional learning approaches.

This is a complete functional guide to understand how the Learning Management System (LMS) works. Every growing and developing organization has a lot to train their employees with and in order to achieve the milestones, they require a high-functioning online learning management system whereby they can subscribe to the requisite courses and certifications offered by professional trainers or training organizations. LMS serves the best purpose for these training organizations. These systems let you create and organize a course, manage the enrollments, addition or cancellation of any registration, manage the assessments by a variety of assessing tools such as time based online quizzes or assignments. One can also create and organize various reports or case studies as part of any course. These are the primary reasons that a Learning Management System is best suited for such trainers or organizations looking for such solutions.

What is LMS?

Learning Management System is a modern and essentially virtual platform to incorporate the contemporary training requirements of various organizations and makes it accessible remotely. It helps the training organizations to streamline the entire process from the creation of any course to its final delivery. A Learning Management System is a robust and fail-proof platform to create, develop, organize and manage a countless number of course modules, learning material, assessments, evaluations and certificates. The attraction of this modern learning system is that the trainer does not have to deliver the same content over and over again since one can always record his/her lectures in LMS for future correspondence. At the same time, it captures the learners owing to its limitless accessibility since one can access his/her registered courses from anywhere in the world for all that matters. The new Learning Management System integrated with virtual and augmented reality has changed the course of the journey for both the trainers and instructors as well as students and learners. It is time-saving, it is cost-effective and most importantly, it is virtual – No classrooms needed.

Speaking of its diversity, an LMS can contain each and every level of learning be it high school courses or be it high-profile organizational learning methods that cannot be publicized. Not only does an LMS offer cloud storage but it also protects the privacy and copyrights of your data from any leakage or discrepancy. As far as its storage or more like hosting is concerned, this platform can be either hosted on the internal server or can be on the cloud hosting. It is remarkable since it makes it an ever-growing tool compatible with the latest technologies out there. We at ProLs have developed the complete customizable Learning Management System which has the provision for countless integrations to deal with the latest technologies. It incorporates all the upgrades and modifications over time which makes it an evergreen and robust learning management system. Our LMS is being widely used by staffing organizations, training institutions, corporates, and educational institutions to promote learning and development among their employees. Technological advancement in the past few years has definitely helped in the evolvement of the Learning Management System and its acceptability among the people.

Features of ProLS LMS

Although there is a wide range of LMSs available in the market with unique selling features, we at ProLS feel immense pleasure to integrate all the features under one platform and offer a one-of-a-kind Learning Management System.

Sign-up After providing a brief outlook to any course or training module, the user is required to sign up through the most flexible process for anyone to get onboard with their eLearning curriculum.

Online Attendance Our LMS has the capability for marking the digital attendance of the enrolled aspirants by sending the invitations and then measuring the attendance of the users.

Course Creation A trainer has the limitless options to create and organize his/her courses in compliance with the delivery requirements of any course.

Course Planner After you have successfully created and devised the contents of your course, you can create a timetable for your course by setting a course schedule, sending out invites to people, setting the deadlines for submission of assessments and reports and conduct the tests to measure the effectiveness of your course.

Accessibility It has the capability to manage and deliver the course content through various modes like Desktop, tablet and mobile phones can work well for any organization.

Social forums You can create forums for your course whereby the registered users can participate in a one-to-many interactive environment and discuss their queries collectively.

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